Beginning SharePoint Communication Sites

Understand SharePoint communication sites and create one on your own using SharePoint Home, available in Microsoft 365. This revised edition covers the new features in SharePoint communication sites and demonstrate how to effectively use them. You will also learn how to create a digital experience using SharePoint communication sites.

This updated edition includes a new chapter on information management and governance, along with new topics such as seamless integration between Teams, using Power Automate and SharePoint Communication sites in tandem, and performing project and operations management activities with communication sites.

Author Charles Waghmare starts by walking you through SharePoint communication sites and how to create them. Next, you’ll explore various use cases to understand the benefits of communicating through SharePoint communication sites. Further, you will learn collaborative applications like Teams and its integration with SharePoint, followed by details of compliance and governance . You will then integrate communication sites with Microsoft 365 products for better end user collaboration. Finally, you will discover how to perform your day-to-day operations tasks using communication sites.

After reading this book, you will be able to create and manage SharePoint communication sites and improve ways to communicate and collaborate within your organization.

WHAT YOU WILL LEARN

* Create an information and communication strategy for your organization
* Explore digital ways of working
* Easily collaborate with shared information
* Create visually appealing communication sites to manage your day-to-day project work Efficiently manage organizational information with compliance
* Create centralized departmental repositories with SharePoint communication sites
* Learn to automate internal processes using SharePoint communication and M365 services

WHO THIS BOOK IS FOR

IT workers who use SharePoint and who are involved in internal communication management, evangelism, digital transformation, social media, and intranet design.

CHARLES DAVID WAGHMARE has worked for Shell since 2019 as a Business Analyst in the Microsoft 365 space. Before that, he worked at Capgemini for eight years in various roles, including Yammer Community Manager and manager of the Drupal-based Enterprise Knowledge Management system. He also developed a knowledge management platform for the Digital Customer Experience (DCX) organization using SharePoint Online to manage Client references and knowledge assets related to Artificial Intelligence and customer experience (CX), using Microsoft Azure Chatbots to automate processes, develop proactive conversations with users, and create new use cases.

Charles has also worked for ATOS (erstwhile SIEMENS Information Systems limited) for five years. During his tenure there, he was Community Manager of SAP-based communities, where he utilized Technoweb 2.0 – a Yammer-like platform and on-premises SharePoint. Also, Charles was global rollout manager for a structured document-management system built in on-premises SharePoint.

Charles loves reading motivational books, his favorite being The Monk who sold his Ferrari. He is pursuing an executive MBA degree from SP Jain School of Global Management (graduation March 2023).

CHAPTER 1: SHAREPOINT AND COMMUNICATION SITES: AN INTRODUCTION

· Introducing SharePoint Online with Modern experience

· Advantages and Disadvantages of SharePoint Online with Modern experience

· SharePoint Communication sites with new Features

· Differences Among the Hub, Communication, and Team Sites

· Exploring Communication Sites

· Steps to Create SharePoint Communication Sites

· Summary

CHAPTER 2: EFFECTIVELY COMMUNICATE AND COLLABORATE USING

· Communication and Collaboration

· Communication and Collaboration Use New Cases

· Execute Campaigns Using Communication Sites

· SharePoint Communication Sites for Leadership Communication

· Summary

CHAPTER 3: BUILD COLLABORATIVE EXPERIENCES FOR END USERS ................41

· Introducing Teams

· Why Use Teams?

· Teams versus SharePoint

· Attaching Files in Teams from SharePoint

· SharePoint communication sites and Teams Integration

· Difference between Teams SharePoint site and Sharepoint with modern experience

· Manually Save Email and Upload it Into a SharePoint Site for email archiving

· Map a OneDrive to a SharePoint Library

· Use the Open with Explorer Feature in Microsoft Edge

· explore Teams and SharePoint communication site files upload functionality

· Summary

CHAPTER 4: CREATE DIGITAL INTRANETS

· Create Visually Captivating Digital Intranets

· Create End User Experiences with Communication Sites

· Seven Steps to Building an Intranet Using SharePoint Communication Sites

· Summary

CHAPTER 5: INFORMATION MANAGEMENT (IM) COMPLIANCE AND GOVERNANCE

What is Information management and why governance is necessary

· Introduction to IM Life cycle

· Perform IM compliance in Sharepoint communication sites

· Label records in SharePoint communication sites

· Decommission and deactivate SharePoint communication sites

· Manage metadata for effective IM

CHAPTER 6 INTEGRATING SHAREPOINT COMMUNICATION SITES WITH THE MICROSOFT 365 PRODUCTS

· SharePoint Communication Sites with Microsoft Forms

· SharePoint Communication Sites and Power Apps .

· Microsoft Teams and SharePoint Communication Sites

· Power Automate and SharePoint Communication Sites

CHAPTER 7: USE COMMUNICATION SITES FOR PROJECT MANAGEMENT

· General introduction to Project management methodology

· Project management Using SharePoint Communication Sites

o Identify the Purpose of Project

o Third Party access for customers

o Define the Community Roles

o Perform Engagement Activities

o Measure the Success of the Project Outcomes

o Summary

CHAPTER 7: OPERATIONS MANAGEMENT USING COMMUNICATION SITES

· Understanding Operations Management

· Helpful Arguments for Sharing Knowledge related to Operations Management

· Constituents of Operations Management

· The Operations Management Cycle

· Operations Management with SharePoint Communication Sites

· Structured Document Management System

· Ask Expert: Ask and You Shall Receive

· Create an Experience of Operations Management community by Using Features of Communication Sites

Summary

CHAPTER 8: CREATE NEW HORIZONS OF DIGITAL COMMUNICATION

· Understanding New ways of Digital Communication

· Using SharePoint Communication Sites for Digital Communication

o Use Power Automate

o Use Teams for User Collaboration

o Use Webparts Effectively

· Summary