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PowerPoint For Dummies, Office 2021 Edition

MAKE POWERPOINT THE MOST “POWER”FUL WEAPON IN YOUR OFFICE ARSENAL AND CAPTIVATE YOUR AUDIENCEPresentations are your opportunity to stand out from the crowd, impress your colleagues, and be the smartest person in the room. And upping your PowerPoint game is the key to making your next talk one to remember. But where do you start? Luckily, the trusted For Dummies series is here to help you put the umph back in your PowerPoint decks, one compelling slide at a time.Don’t worry if you’re completely new to PowerPoint, or even Microsoft Office in general. PowerPoint For Dummies, Office 2021 Edition quickly gets you up to speed on the basics of this world-famous presentation software, starting with understanding and using the interface. You’ll learn to create a new presentation from scratch, leverage free templates to accelerate the making of your next slide deck, and even import data from other applications.Already know the fundamentals? Then skip straight to the sizzle with step-by-step instructions on integrating charts and graphics into your next presentation. Knock your audience’s socks off with attention-grabbing videos, special effects that make it impossible to look away, and seamless slide transitions.Organized for easy and fast reference, this practical guide walks you through the strategies and techniques you’ll need to:* Keep your presentation audiences engaged from the first slide to the very last * Collaborate with team members and colleagues, and share your presentation with others * Take advantage of all the latest features in the newest version of PowerPoint that will help you drive your deck past the finish line Your next presentation is your chance to deliver your best ideas with power, dynamism, and enthusiasm. Get the tools you need to engage your audience in PowerPoint For Dummies, Office 2021 Edition. You’ll soon discover that creating a slide deck, whether it’s your first or your fiftieth, can be fun, easy, and exciting.DOUG LOWE is a professional IT director who has been managing networks and giving presentations for more than 20 years. He is the author of PowerPoint 2019 For Dummies and PowerPoint 2016 For Dummies.INTRODUCTION 1About This Book 1Foolish Assumptions 2Icons Used in This Book 2Beyond the Book 3Where to Go from Here 3PART 1: GETTING STARTED WITH POWERPOINT 5CHAPTER 1: WELCOME TO POWERPOINT 7What in Sam Hill Is PowerPoint? 7Getting PowerPoint 9Introducing PowerPoint Presentations 10Understanding Presentation Files 11What’s in a Slide? 12Starting PowerPoint 14Creating a Blank Presentation 14Navigating the PowerPoint Interface 16Unraveling the Ribbon 17The View from Here Is Great 18Editing Text 19Adding a New Slide 20Moving from Slide to Slide 22Adding Some Style 22Displaying Your Presentation 24Saving Your Work 25Closing a Presentation 25Getting Help 26Exiting PowerPoint 27CHAPTER 2: TAKING THE BACKSTAGE TOUR 29Welcome to Backstage View 30Considering Themes and Templates 31Saving Your Presentation 35Saving to a location on your computer 36Saving to OneDrive 37Saving a copy of a presentation 38Opening a Presentation 39Pinning a Presentation for Easy Access 40CHAPTER 3: EDITING SLIDES 43Moving from Slide to Slide 44Working with Objects 44Selecting objects 45Resizing or moving an object 46Editing a Text Object 48Selecting Text 49Using Cut, Copy, and Paste 50Duplicating an Object 52Using the Clipboard Task Pane 52Oops! I Didn’t Mean It (The Marvelous Undo Command) 53Working with Slide Layouts 54Deleting a Slide 56Duplicating a Slide 56Finding Text 56Replacing Text 58Rearranging Your Slides in Slide Sorter View 59CHAPTER 4: WORKING IN OUTLINE VIEW 63Calling Up the Outline 63Selecting and Editing an Entire Slide 65Selecting and Editing One Paragraph 65Promoting and Demoting Paragraphs 65Adding a New Paragraph 66Adding a New Slide 67Moving Text Up and Down 68Collapsing and Expanding the Outline 68CHAPTER 5: PROOFING YOUR PRESENTATIONS 69Checking Spelling as You Go 70Spell Checking After the Fact 71Using the Thesaurus 74Capitalizing Correctly 75Using the AutoCorrect Feature 76CHAPTER 6: DON’T FORGET YOUR NOTES! 79Understanding Notes 80Adding Notes to a Slide 81Adding an Extra Notes Page for a Slide 82Adding a New Slide from Notes Page View 83Printing Notes Pages 83Displaying Notes on a Separate Monitor 84CHAPTER 7: SHOW TIME! 85The Quick Way to Print 86Printing from Backstage View 86Printing more than one copy 87Changing printers 87Printing part of a document 88Using Print Preview 89Setting Up a Slideshow 89Starting a Slideshow 90Working in Presenter View 91Controlling Your Presentation with the Keyboard and Mouse 93Using Presentation Tools 94Using the Laser Pointer feature 95Scribbling on your slides 96Rehearsing Your Slide Timings 97Using Custom Shows 98Creating a custom show 99Showing a custom show 100Hiding slides 100Showing Your Presentation Online 100PART 2: CREATING GREAT-LOOKING SLIDES 103CHAPTER 8: ALL ABOUT FONTS AND TEXT FORMATTING 105Changing the Look of Your Text 106Changing the size of characters 108Choosing text fonts 109Adding color to your text 109Adding shadows 110Big Picture Text Formatting 110Biting the bulleted list 111Creating numbered lists 112Setting tabs and indents 114Spacing out 115Lining things up 115Making columns 117Creating Fancy Text with WordArt 117CHAPTER 9: DESIGNING YOUR SLIDES 121Looking at the Design Tab 121Working with Themes 122Applying themes 123Using theme colors 124Using theme fonts 128Applying theme effects 128Changing the Slide Size 129Applying Background Styles 130Using a gradient fill 131Using other background effects 133Using the Design Ideas Feature to Design Your Slides 134CHAPTER 10: ANIMATING YOUR SLIDES 135Using the Transitions Tab 135Creating a slide transition 136Using the Morph transition effect 139Using the Animations Tab 140Using advanced animations 142Timing your animations 150CHAPTER 11: THE ART OF INKING YOUR SLIDES 155Drawing on Your Slides 156Using the Ruler 158Converting Windows Ink to Text 160Converting Windows Ink to Shapes 161Converting Windows Ink to a Math Formula 162Animating Windows Ink 163CHAPTER 12: MASTERS OF THE UNIVERSE MEET THE TEMPLATES OF DOOM 165Working with Masters 166Modifying the slide master 167Modifying the handout master 172Modifying the notes master 173Using Masters 174Overriding the master text style 174Hiding background objects 174Using Headers and Footers 175Adding a date, number, or footer to slides 176Adding a header or footer to notes or handouts pages 177Editing the header and footer placeholders directly 178Yes, You Can Serve Two Masters 178Creating a new slide master 178Applying masters 180Preserving your masters 181Restoring Lost Placeholders 181Working with Templates 182Creating a new template 183Creating a presentation based on a template 183Working with Presentation Sections 184PART 3: EMBELLISHING YOUR SLIDES 187CHAPTER 13: INSERTING PICTURES 189Exploring the Many Types of Pictures 190Bitmap pictures 190Victor, give me a vector 191Inserting Pictures in Your Presentation 192From the web 192From your computer 194From the stock library 196Moving, Sizing, Stretching, and Cropping Pictures 197Adding Style to Your Pictures 199Applying a picture border 200Applying picture effects 200Applying Artistic Effects 201Removing picture backgrounds 202Correcting Sharpness, Brightness, Contrast, and Color 205Compressing Your Pictures 206Working with 3D Models 208CHAPTER 14: DRAWING ON YOUR SLIDES 211Some General Drawing Tips 211Zooming in 211Displaying the ruler, gridlines, and guides 212Sticking to the color scheme 213Saving frequently 213Remembering Ctrl+Z 213Drawing Simple Objects 214Drawing straight lines 215Drawing rectangles, squares, ovals, and circles 216Creating Other Shapes 216Drawing a shape 217Drawing a polygon or free-form shape 219Drawing a curved line or shape 220Creating a text box 221Styling Your Shapes 222Setting the shape fill 222Setting the shape outline 222Applying shape effects 223Flipping and Rotating Objects 224Flipping an object 224Rotating an object 90 degrees 224Using the rotate handle 225Drawing a Complicated Picture 225Changing layers 226Line ’em up 227Using the grids and guides 227Group therapy 228CHAPTER 15: CHARTING FOR FUN AND PROFIT 231Understanding Charts 232Adding a Chart to Your Presentation 233Adding a new slide with a chart 233Adding a chart to an existing slide 237Pasting a chart from Excel 238Changing the Chart Type 238Working with Chart Data 239Switching rows and columns 240Changing the data selection 241Editing the source data 242Refreshing a chart 242Changing the Chart Layout 242Changing the Chart Style 243Embellishing Your Chart 245Using Treemap and Sunburst Charts 247Using Map Charts 249CHAPTER 16: WORKING WITH SMARTART 253Understanding SmartArt 253Creating a SmartArt Diagram 255Tweaking a SmartArt Diagram 258Editing the SmartArt Text 259Working with Organization Charts 261Adding boxes to a chart 262Deleting chart boxes 262Changing the chart layout 263CHAPTER 17: LIGHTS! CAMERA! ACTION! (ADDING SOUND AND VIDEO) 265Adding Sound to a Slide 266Investigating sound files 266Inserting an audio sound object 267Setting audio options 269Adding Video to Your Slides 271Finding a video to add to your presentation 271Inserting a video clip 272Setting video options 273Compressing Media 277CHAPTER 18: MORE THINGS TO INSERT ON YOUR SLIDES 279Inserting Tables 279Creating a table in a Content placeholder 280Inserting a table on a slide 281Drawing a table 281Adding style to a table 283Working with the Layout tab 285Inserting WordArt 288Using Hyperlinks 289Creating a hyperlink to another slide 291Creating a hyperlink to another presentation or to a website 292Adding Action Buttons 293Assigning button actions 294Choosing button shapes 294Creating a button 294Creating a navigation toolbar 297Inserting Equations 298Inserting Icons 302PART 4: WORKING WITH OTHERS305CHAPTER 19: COLLABORATING ON PRESENTATIONS 307Understanding Collaboration 307Working with OneDrive 309Managing OneDrive features 312Sharing a OneDrive presentation 314Working with Teams 319Collaborating in Real Time 324Using Comments 325CHAPTER 20: STEALING SLIDES FROM OTHER PRESENTATIONS 327Misdemeanor Slide Theft 328Building a Slide Repository 330CHAPTER 21: EXPORTING YOUR PRESENTATION TO OTHER FORMATS 333Creating a PDF File 334Crafting a Video 335Adding timings and narration 336Creating a video 338Creating an Animated GIF 340Packaging Your Presentation on a CD 343Creating Handouts in Microsoft Word 345Publishing a Presentation to Microsoft Stream 347PART 5: THE PART OF TENS 351CHAPTER 22: TEN POWERPOINT COMMANDMENTS 353I Thou Shalt Frequently Savest Thy Work 353II Thou Shalt Storeth Each Presentation in Its Proper Folder 354III Thou Shalt Not Abuseth Thy Program’s Formatting Features 354IV Thou Shalt Not Stealeth Copyrighted Materials 354V Thou Shalt Abideth by Thine Color Scheme, Auto-Layout, and Template 355VI Thou Shalt Not Abuse Thine Audience with an Endless Array of Cute Animations or Funny Sounds 355VII Keep Thy Computer Gurus Happy 355VIII Thou Shalt Backeth Up Thy Files Day by Day 355IX Thou Shalt Fear No Evil, for Ctrl+Z Is Always with Thee 356X Thou Shalt Not Panic 356CHAPTER 23: TEN TIPS FOR CREATING READABLE SLIDES 357Try Reading the Slide from the Back of the Room 357Avoid Small Text 358No More Than Five Bullets, Please 358Avoid Excessive Verbiage Lending to Excessively Lengthy TextThat Is Not Only Redundant But Also Repetitive and Reiterative 358Use Consistent Wording 358Avoid Unsightly Color Combinations 359Watch the Line Endings 359Keep the Background Simple 360Use Only Two Levels of Bullets 360Avoid Bullets Altogether If You Can 360Keep Charts and Diagrams Simple 361CHAPTER 24: TEN WAYS TO KEEP YOUR AUDIENCE AWAKE 363Don’t Forget Your Purpose 363Don’t Become a Slave to Your Slides 364Don’t Overwhelm Your Audience with Unnecessary Detail 364Don’t Neglect Your Opening 364Be Relevant 365Don’t Forget the Call to Action 365Practice, Practice, Practice 365Relax! 366Expect the Unexpected 366Don’t Be Boring 366Index 367PART 4: WORKING WITH OTHERS 305

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